Introduction: Templates Save Time and Build Trust
As a vendor or contractor, you probably send dozens of WhatsApp updates every week:
- “Job done.”
- “Completed.”
- “Okay, sent already.”
But quick updates like these often lead to:
- Confusion
- Follow-up questions
- Missed payments
- Unnecessary disputes
This article gives you ready-to-use, professional WhatsApp templates for reporting your work — whether you’re in cleaning, maintenance, pest control, security, or any other field.
Just copy, paste, fill in the details — and show your client you’re reliable and professional.
Why Use Message Templates?
✅ Save time when sending updates
✅ Ensure all key info is included
✅ Avoid mistakes or forgotten proof
✅ Look consistent and trustworthy
✅ Help clients log or approve your work faster
Universal WhatsApp Job Completion Template
Use this basic format for any kind of job:
✅ Job done: [task name]
📍 Location: [area/block/unit]
🕒 Time: [HH:MM AM/PM]
📸 Photo attached
Remarks: [optional notes]
Example:
✅ Cleaning done: Lift Lobby Block C
📍 Location: Block C Level 1
🕒 Completed at 4:10PM
📸 Before/after photos attached
Remarks: Removed shoe stains near lift
Cleaning Vendors
✅ Daily Task Update
✅ Cleaned: [area name]
📍 [block/level]
🕒 [time]
📸 Photo: attached
Remarks: [if needed]
✅ Issue Found
⚠️ Cleaning issue found: [what/where]
📍 Location: [site]
📸 Photo: attached
Remarks: Needs follow-up/approval
Maintenance & Repairs
✅ Fix Completed
✅ Repaired: [item]
📍 Location: [area/unit]
🕒 Time: [when]
📸 Photo: attached
Remarks: [part replaced/next steps]
❗ Job Incomplete or Needs Approval
❗ Task not completed: [reason]
📍 Location: [site/block]
📸 Photo (if needed)
Remarks: Awaiting spare part / needs approval
Pest Control
✅ Service Completed
✅ Pest control: [area] treated
🕒 Time: [HH:MM]
📸 Photo: attached (trap/bait/spray)
Remarks: [optional]
🪳 Pest Traces Found
⚠️ Pest traces seen: [where]
📍 Location: [site]
📸 Photo attached
Remarks: Will follow up next visit
Security Teams
✅ Patrol Complete
✅ Patrol completed: [area name]
🕒 Time: [when]
Remarks: [nothing unusual / issue found]
🚨 Incident Report
🚨 Incident: [what happened]
📍 Location: [where]
🕒 Time: [when]
📸 Photo (if applicable)
Remarks: [description of event]
Extra Tips for Using These Templates
- Save them in your Notes app or WhatsApp Starred Messages
- Modify based on site requirements
- Always include a photo if possible
- Keep language clear and professional
Want Your WhatsApp Updates Logged Automatically?
If your client uses Laksana, your WhatsApp messages can:
- Automatically log as task updates
- Include timestamp, photo, location
- Count as job evidence with no extra work
You use WhatsApp as usual — Laksana handles the rest.
Final Takeaway: Copy, Paste, and Get the Credit You Deserve
With these WhatsApp templates, you can:
- Report your work clearly
- Avoid confusion or missed records
- Look professional and stay ahead of problems
Save these now. Use them daily. Get paid faster and earn more trust.
Visit laksana.ai to see how Laksana helps vendors stay organized and trusted by clients.