Compliance Checklists
Compliance Checklists That Track Themselves
Define what needs to be checked, how often, and by whom. Laksana tracks due dates, sends reminders, captures photo evidence, and records every completion, giving you a strong foundation for both compliance work and recurring preventive maintenance.
Paper Checklists Don't Scale
Many facilities teams still use paper checklists, or spreadsheets that someone has to manually update. The problems with this approach:
From Template to Tracked Compliance Record
Create a compliance template
Define the checklist name, description, frequency (hourly, daily, weekly, monthly, quarterly, or annually), and which checklist items need to be completed. Specify whether photo evidence is required and map responsibility clearly.
Assign to locations and team members
Assign each compliance template to specific locations (sites) and designate the responsible person or team. Set start dates, ownership, and Laksana calculates due dates automatically.
Team completes the check and submits evidence
Team members complete the checklist and submit photo evidence via WhatsApp or the dashboard. The record is timestamped and stored.
Track due, upcoming, and overdue checks
The dashboard shows which checks are due today, upcoming in the next 7 days, and overdue. Notifications are sent via WhatsApp and email when checks are due or overdue.
What This Means for Your Operations
Automated scheduling
Define the frequency once — Laksana calculates the next due date after every completion.
Reminders and escalations
Configurable reminders before due dates and escalation notifications when checks are overdue.
Photo evidence
Require photo evidence for any checklist to ensure the check was physically completed.
Full history
Every completion is recorded with timestamp, who completed it, and any evidence — creating a compliance trail.
No paper
Replace paper checklists with structured digital records that are searchable and reportable.
Strong base for preventive work
The same scheduling and assignment logic supports recurring operational checks that feed maintenance reporting.
Supported Frequencies
Hourly
Daily
Weekly
Monthly
Quarterly
Annually
Frequently Asked Questions
Can I require photo evidence for specific checklists?
Yes. Each compliance template has a setting to require photo evidence on completion.
How are reminders sent?
Reminders are sent via WhatsApp and email. You can configure how many days before the due date reminders are sent, and set escalation rules for overdue checks.
Can different team members be assigned to different locations?
Yes. Each compliance assignment links a template to a specific site, and you can assign a responsible person and team for each.
Does Laksana calculate the next due date automatically?
Yes. After a check is marked as completed, the next due date is automatically calculated based on the template's frequency.
Replace Paper Checklists with Tracked Records
Define your checklists once. Laksana handles scheduling, reminders, and records.