Reporting

Turning a month of work into something a committee, a board or a client can act on. The useful numbers are ageing and resolution, not volume.

How to Send Client Reports Without Manual Work

How to structure day-to-day records so you can send client reports without manual work - assembled from what crews already captured rather than rewritten each period.

How to Track Maintenance Costs Per Unit

How to track maintenance costs per unit so a persistently expensive unit becomes visible instead of being absorbed into a single portfolio total.

How to Prepare a Maintenance Report for a Residents Committee

A one-page format to prepare a maintenance report for a residents committee, covering open issues, ageing, completed work and spend, assembled from a log rather than from memory.

How to Track Hall Utilisation and Running Costs

Work out what a hall actually costs to run per booking. Tracking hall utilisation and running costs together tells you whether the hire rate is anywhere near right.

How to Report Facilities Spending to a School Board

A board wants to know where the maintenance budget went and what was deferred. Here is a format to report facilities spending to a school board that makes deferral visible.

How to Report Building Maintenance Performance to Councillors

Elected members want to know whether things are getting resolved, not how many requests arrived. Here is how to report building maintenance performance to councillors using resolution and ageing.

A One-Page Format to Report Building Maintenance to a Mosque Committee

Committees meet rarely and read little. This is a one-page format to report building maintenance to a mosque committee that can be filled in from records in a few minutes.

Calculators and templates for this stage

Calculator